REGISTRATION INSTRUCTIONS
Please use the following steps to register your team for the State Championships. All deadlines are listed on the AD Calendar which can be found and subscribed to on the MyWIAA home page. For questions related to Tournament Registration, please contact the WIAA Assistant Executive Director in charge of your sport.
SUBMIT YOUR PASS GATE
(All Championship Events)
- Log into your FinalForms installation.
- Click Manage > Sports to navigate to your list of sports.
- Locate the desired sport using the filters at the top of the page.
- Click the black Export button on the appropriate sport and select WIAA Pass Gate.
- The Pass Gate should be prepopulated with appropriate information from FinalForms. Follow the instructions on the Pass Gate to ensure all information is correct.
- Once all information looks good, click “Submit Pass Gate” at the bottom of the page.
IMPORTANT:Â The save draft function will allow you to save any progress before formally submitting your pass list. Once submitted, the lists are final and uneditable, so be sure to double check your staff listings prior to submission.
TIP:Â Any changes you make to Principal, Superintendent, etc will conveniently be reflected everywhere in the system and in the WIAA Directories. The exception is the Additional Staff and Additional School Personnel sections. These are one-offs for your Pass Gate submission.
SYNC YOUR ROSTER + TEAM PHOTO: FINALFORMS >> WPA ROSTER CENTER
(Baseball, Basketball, Bowling, Cheerleading, Dance/Drill, Football, Gymnastics, Soccer, Softball (Fastpitch and Slowpitch) and Volleyball)
Roster + Photo Management Best Practices
NOTE: Building and editing Rosters in WPA Roster Center works the same as it always has UNTIL you activate FinalForms Sync.
FinalForms Instructions
- Enter all school and school district administration staff in FinalForms
- STATE CHEER + DANCE/DRILL ROSTER SYNC NOTE: Currently, the FinalForms/WPA sync does not work for Cheer and Dance/Drill. The WIAA will be addressing this in the off-season. For now, follow the steps below to enter your athletes in FinalForms, then use the “WPA Export” tool under the media icon dropdown at the top right of your roster page to export a file of your roster that you can import directly into the WPA Roster Center where you will also add your team photo.
- Turn on the FinalForms + WPA School Sync
- FinalForms:
- Click Manage > Schools
- Click the ‘Edit’ button in any school’s row
- Scroll to locate the ‘Other Settings’ area
- Click ‘Enable APIÂ Syncing’
- Scroll to the bottom of the page and click ‘Update School’
- WPA Roster Center:
- Click the ‘School Settings’ button from the Roster Center menu (upper-right)
- Activate the checkbox under ‘FinalForms Sync’ at the bottom of the School Settings page.
- FinalForms:
- Enter all coaches in FinalForms and assign them to their appropriate teams
- Head Coach, Assistant Coaches, and Volunteer Coaches will all by synced to WPA
- Enter all athletes in FinalForms and assign them to their appropriate sports and team rosters
- Activate the Sync to WPA for each sport
- Click Manage > Sports
- Click ‘Roster’ on any sport
- Click the blue ‘Assign Teams’ button in the top right
- Check the appropriate boxes to associate a student with the appropriate roster(s)
- Click ‘Return to Roster’ at the bottom of the page
- Immediately upon completing this step, rosters will automatically be created in WPA, including all athletes, coaches, and administration. If the roster already exists in WPA, FinalForms data will be merged into the existing roster
WPA Roster Center Instructions
- Login to the WPA Roster Center and add additional team staff and other credits such as team manager, statisticians, cheer as appropriate for each sport
- Click Staff & Credits from the Varsity roster menu
- Enter any staff that was not synced from FinalForms
- Optionally, edit individual athlete “merits” by clicking the edit button to the right of each athlete
- Upload Varsity Photo
- Varsity photos will be shown on the WIAA website and in postseason programs.
- Generate printable gameday roster PDFs
- Any subsequent changes to admin staff, coaches, or athletes should be made in FinalForms and will be automatically synced to WPA.
- These changes will automatically be reflected on the WIAA website, WPA League websites, and VNN SportsHub team pages. New printable PDF files may need to be created to replace outdated PDFs.
verify team schedules & scores
(Baseball, Basketball, Football, Soccer, Softball (Fastpitch and Slowpitch) and Volleyball)
- Schedules and scores will be automatically imported from Arbiter
- Login to ArbiterGame to verify schedule and score information
- Tutorials and other training resources can be found in the Arbiter Resource Center
